Bylaws of the Husky Veteran Association
Houston Baptist University
To provide a Veteran focused environment in which Veterans can receive up to date information, assistance, and stewardship. The governing body will assist Veteran students in acquiring required documents in order to receive educational benefits at Houston Baptist University. The Husky Veteran Association will actively pursue opportunities in which to serve the University and fellow organization.
Section 1. Eligibility. Membership shall fall into the following three categories:
1.1 Active. Any student enrolled in at least one credit with the Houston Baptist University who is a veteran, reservist, National Guard, or active duty service member.
1.2 Alumni. Any former student who has graduated from Houston Baptist University who is a veteran, reservist, National Guard, or active duty service member may be an Alumni member.
1.3 Honorary. Any member that does not fall into the above two categories, to include but not limited to, faculty/staff, members enrolled with a Texas State institution of higher education, organizations, societies, general public, etc.
1.4 Discharge. Any member that has been HONORABLY DISCHARGED from the Armed Forces or Reserve Components.
Section 2. Husky Veterans Association is committed to the elimination of discrimination based on gender, race, class, economic status, ethnic background, sexual orientation, age, physical ability, and cultural and religious backgrounds.
Section 3. Application. All perspective members must fill out an application and are subject to review at the discretion of the Membership Committee. All information is private and will not be distributed to outside resources. Information remains open to committee(s) and the Officers of the association.
3.1 MembershipFees. First semester for new members will be free. Following semesters will be $10 a semester.
*Dues may vary per semester depending on number of members and events planned for the current semester. Donations are accepted from nonactive members.
3.2 GPA Requirements. The GPA requirement for all Active members will be 2.5 or above. For Honorary members, 2.5 or above. Alumni have presumably graduated and therefore do not have to meet a GPA requirement. Any members that fall below the minimum GPA will be put on a probationary period until the time in which they raise the GPA. Additional services will be offered to help the member with academic excellence.
Section 1. Weekly Meeting. The weekly meetings will announced by the President prior to the start of each semester.
Section 2. BiAnnual Meeting. Annual meetings of the Husky Veterans Association (HVA) shall be held at the beginning of each Fall and Spring semester.
Section 3. Special Meetings. Special meetings of the Husky Veterans Association, for any purpose or purposes, unless otherwise prescribed by statute or by the Constitution, may be called by elected officers. These meetings may be teleconferenced or done online.
Section 4. Place of Meetings. All annual meetings of the Husky Veterans Association shall be held at a facility located on Houston Baptist University or such place designated by the President. Special meetings of the Husky Veterans Association may be held at such time and place within a designated facility at HBU or designated area approved by the President. All meetings shall be stated in the Notice of Meeting, or in a duly executive Waiver of Notice thereof. All Notices of the Meeting shall be sent to all members of SVO with agenda topics, time, and place of said meeting either by email or hardcopy; notice shall be provided a minimum of 1 day before said meeting. Business transacted at any meeting of student veterans shall be limited to the purposes stated in the notice.
Section 5. Voting. Each student veteran on record with an Active status membership is entitled to (1) vote in the election process.
5.1 Nonvoters. Alumni and Honorary status membership will not be allowed to participate in voting. All opinions and comments may be discussed before voting.
Section 6. Quorum . The minimum number of officers needed to conduct business at a Board meeting shall be the number of active officers provided notice of the meeting was sent out according to these by laws, or unless given a valid reason (valid reason is discussed and judged by the President and Vice President)
Section 1. Elected Officers. The elected Officers shall be named and designated in the following chapter meeting after elections.
Section 2. Eligibility. To be eligible for office, candidates must be enrolled in at least six (6) credits with Houston Baptist University and be an Active member. Candidates must be able to perform all duties required of them as stated in the Constitution and Bylaws. Candidates must provide proof of honorable discharge (veteran status).
Section 3. Nominations. Members must indicate in writing with proof of above eligibility’s to the Executive Board. Candidates who do not meet the above requirements will not be eligible for office. Deadline date will be set well in advance for all members.
Section 4. Elections. Elections shall occur in May. All eligible nominations will be passed down from the Executive Board to the President. The President will send out Notice of Meeting 15 days in advance of election with the list of candidates with
the position he/she is running for.
Section 5. Term. The term of office shall be 12 months, for the President, beginning in August. The term for all other officer positions/Executive Board members will be (1) semester, unless removed and replaced.
Section 6. Vacancies. Vacancies will be appointed by the Executive Board .This does not apply to the position of the President; the President must be elected.
Section 7. Removal. Officers can be removed from office by completion of their term or unanimous decision by standing Officers.
Section 1.The elected, official position of officers shall be:
1.1 President (CO):
The President shall be voted upon approximately one month before the nd of the Spring semester. The President shall have active management, meeting with HBU officials and representation of the organization at all major events of the Husky Veterans Association and campus events. The President will oversee all Executive Board operations.
1.2 VicePresident (TOP):
The Vice President shall be voted upon approximately one month before the end of the Spring semester. The VP will act under the direction of the President and in the absence of the President shall perform the duties and exercise the powers of the President. The VP shall perform such other duties and have such other powers as the President may from time to time prescribe. The VicePresident shall act as presiding officer of board meetings. The Vice President will oversee all committee operations.
1.3 Treasurer (XO):
The XO is in charge of distributing and collecting livein contracts to the Brothers and
Pledges. He keeps up to date with the house budget and makes sure everyone pays their dues on time.
1.4 Recording Secretary (LT):
The LT is in charge of the book keeping at all chapter meetings. He records the minutes of the chapter meeting (types a brief summary of events while it’s taking place) and makes them available for the brothers to see afterwards. If need be, the Recording Secretary will act as a Messenger to the Chapter, emailing out the minutes to all members to keep them informed.
1.5 Sergeant at Arms (SARGE):
The SARGE plays a diligent role in the performance of the chapter meetings. His job is to ensure the progression of the meeting, so that the chapter can advance, and to silent and disturbance of the chapter. He also safeguards chapter meetings.
1.6 Chaplain (DOC):
The DOC of the chapter should serve as its spiritual and moral leader. Also, he leads the chapter in prayer during meetings.
1.7 Executive Directors shall be appointed to their positions by an mutual agreement from both the President and Vice President. Executive directors make up the members of the Executive Board. The number of Executive Directors corresponds with the number of
branches representing the five (5) uniform services. The Executive Director will act as a sponsor to all Active members and incoming Active members.
Executive Director (Army)
Executive Director (Marines) Executive Director (Navy)
Executive Director (Air force) Executive Director (Coast Guard) Executive Director (Honorary/Alumni)
It is recommended that the board be as diverse as possible with respect to military branch representation. It is also recommended that one member be a graduate student in order to adequately represent our Student Veteran population.
Section 1. Board of Directors All officers on the board shall decide the direction and operation of the Husky Veterans Association. Each officer is allotted one (1) vote and the majority vote shall prevail on items. In the event an officer abstains to vote and there is a tie, the items shall be presented to the membership at the next meeting. The voting membership shall decide on the item; a 2/3 vote is needed to see the item passed. The President and VicePresident essentially act as the “face” of the association, but the extent of their power does not supersede any other member of the board.
Section 2. Amendments by Members. The Constitution may be amended by a 2/3 vote of the members present at one regular scheduled meetings, provided notice of intention to amend shall have been contained in the Notice of the Meeting.
Section 1. Upon dissolution of the association, all assets shall be used exclusively for charitable purposes. Funds donated by outside sources will be returned first and foremost. Any funds that exist thereafter shall be first used for scholarships to students within the Husky Veterans Association. If this is not attainable, funds may be donated to the
Houston Baptist University or Student Veterans of America, an IRS recognized non profit association.