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News or Mass Email Requests

Submit News or Mass Email Requests

News Announcement
Mass Email

News Announcement Request Form

The HBU News Wire: Submit News for Distribution

Important Information
Supplying information through this form will be distributed to the various newsletter editors and others in charge of news distribution at HBU. Platforms that may be considered include the Campus Connections e-newsletter, the HBU Student Life e-newsletter, press releases, website blogs, website announcements, event calendars, marquees, e-newsletters, and/or The Pillars magazine.

Distribution Schedule
Campus Connections - Submit news by 3 p.m., Thursday for distribution the following Monday.
Student Newsletter - Submit news by 3 p.m., Thursday for distribution the following Sunday.

If your announcement is urgent, please submit the form below and then contact the Department of Innovation and Strategic Marketing at (281) 649-3777 to confirm receipt of the message to be distributed.

If your announcement is an emergency, please contact University Police.

If you have any questions about this form, please call (281) 649-3777.
Audience Group(s)
Audience Group(s)
If your announcement content will be different for each audience group, please send separate requests for each group.
- Public viewing (Everyone - including non-HBU audiences)
- Current students - undergraduate
- Current students - graduate
- Faculty
- Faculty and adjunct
- Staff
- Alumni
- Prospective and/or admitted students
- Donors and/or friends
- Other audience(s) not listed
Other audience(s)*
Describe the audience(s) if they were not listed above.
Content
Supply the information to be communicated.
To be distributed on or before*
Date Format: YYYY dash MM dash DD
Expiration
Remove from view by this date (if applicable).
Date Format: YYYY dash MM dash DD
Sender Information
Where should this announcement come from? (e.g. college, department, or group name)
From (name)*
From (email address)*
Enter email Confirm email
Subject / Headline*
Subject must include date of event if announcing an event. For Example: New Year's Eve Event, December 31
Content*
Body of announcement. 4000 character limit. Use Caps and Lower Case. SUBMISSIONS IN ALL CAPS WILL BE REJECTED. Please spell check and proof your content before submitting this form!

Any submission for Culture Influencers must contain a minimum of 300 words in the submission. Submissions under 300 words will be returned.
URL for Read More button
Please supply a URL to a webpage where someone can read more about the event and/or announcement, if available.
If you have a content file or image files, you may attach them below. However, we prefer that the main message of the submission be included in the “Content” section above.
Attachment (Optional)
Maximum 10MB file size limit. If your file is over this size, please put it on a thumb drive or other storage and note that there is a digital file to be delivered later. PDF, Word documents and JPG images preferred. We cannot accept Publisher documents.
Drop files here or
Submitter Information
Name*
First Last
Department*
Email*
Enter email Confirm email
Phone Number*
Please review the University's Mass Email Distribution Policy (PDF document) for details on proper use and the approval process. Please spell check and proof your content before submitting this form!

Mass Email Request Form

This form is intended for HBU employees who need professional design, layout or copyediting services on mass emails for 500 or more external recipients. It is not intended for help with emails to current students or current employees of the University. Campus Connections (employee e-news) or Student News (student e-news) are the best email platforms for internal announcements. To submit a request for either of these two , please fill out the News Announcement form instead.

Submission of this form does not guarantee approval of your email request. Please allow 3-6 business days for your mass email to be created, proofed, and approved.
Requester Information
Your Name*
Your Department*
Your Email Address*
Email Sender Information
Email FROM Name*
Email FROM Address*
Please provide your desired from address. Ideally this is a shared departmental email address so that multiple employees have access to replies. If you're not sure which address to use, information@HBU.edu may be suitable.
I wish to receive replies*
If No, the reply-to email address will be noreply@hbu.edu.
- Yes
- No
Email REPLY-TO Address (Optional)
Provide a different email address if you want readers' replies to go to a different address. This is not recommended for most mass emails.
Email Recipients
Mailing List*
- Alumni
- Prospective Students
- Admitted Students
- Donors/Friends
- Other audience not listed
- I have my own email list
Audience Size*
- Less than 500
- 500-1,000
- 1,000-9,999
- 10,000+
- Unknown
Other audience not listed
(Please be specific)
I have my own email list (optional: you can provide this later)
Please upload your contact list. Note: This field may not work on tablets. Use a computer instead.
Email Content
Content Type
- Text Only
- Images and Text
Subject*
- I want to suggest my own subject
- I want Recruitment Marketing to propose the subject
Subject Line*
This is the most important content. Readers determine whether they will open a message based on it. Please make it inviting and include the name and the date of the event, if applicable.
Preview Subject Line (Recommended)
This is the preview summary of the email body content, 40 characters maximum.
Body Text
Please keep your content under 150 words for smartphone readers. Enter your content or upload a Word document below. For Events, please include the four Ws: who, what, when and where. We can send a "save the date" if you're unsure of where it will be located.
Upload Images and/or Files
Note: This field may not work on tablets. Use a computer instead.
Drop files here or
Read More / Registration button URL
Enter the website URL where someone can read more about this announcement or register for the event.
Date and Timeline
Event Date
(If applicable)
Date Format: MM slash DD slash YYYY
Email Priority*
- Low
- Medium
- High
Send Date #1*
Date Format: MM slash DD slash YYYY
Send Date #2
(If applicable)
Date Format: MM slash DD slash YYYY
Send Date #3
(If applicable)
Date Format: MM slash DD slash YYYY
Other Information
Please spell check and proof your content before submitting this form! Also, please allow at least three business days for processing, or six business days for new template designs.

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